Privacy Policy

Privacy Statement

This statement outlines how and when St John’s will process your information as a user of our website. A full Privacy Statement for residents, applicants, tenants, employees and users of the Bubble is available upon request.

Purpose of this statement

St John’s endeavours to always follow best practice when using your information, which includes clearly telling you about our processes.

This section is to explain how we protect your information and the ways we will collect information about you. If you have any questions, please do not hesitate to contact our Information and Future Technologies Manager, Sarah Exton on 01225 486400.

The website is designed with privacy in mind and your consent will be sought before information about you is collected. These terms represent the agreement between us and you, so please check back occasionally to see if anything has changed.

If you do not agree, please refrain from using the website and/or contact us.

How St John’s collects information

Cookies are a small file, normally of letters and numbers, that mean a website can recognise a user’s device. There are different types of cookies, which have different uses. All the cookies on St John’s website are ‘first party cookies’, which means they are not set by a third party company.

If you use any part of the website where you log-in, then persistent cookies will be set. These types of cookies are stored on your device and keep information about your log-in and preferences. It is used to ‘remember’ you for next time you visit the website.

Google Analytics
Some information is collected and processed by Google Analytics, which reports on the way people use a website. However, the information processed by Google is not personally identifiable and is kept securely. Users also have the option to install Google Analytics opt-out browser add-on if they do not wish for this information to be collected.

Direct Input
Sometimes you will actively give us information. For example, if you use the website to send an enquiry, apply for a job or sign up to a mailing list.

How we use your information

St John’s will only use your information for the explicitly stated purpose. For instance, to deliver a service you have requested such as sending you a newsletter or considering a job application.

We also use the information collected to review and improve our website to make it more user-friendly or highlight areas of particular interest. However, be assured that your IP address is never linked with identifiable personal information and we will not make any attempt to recognise individual visitors.

How we protect your information

St John’s looks after your information in compliance with the Data Protection Act 1998, Electronic Communications Regulations, and is preparing for the General Data Protection Regulations in 2018.

We proactively work to ensure your information is secure and never rent or sell information to third parties. We do not share your information unless you have given explicit permission or we are required to do so by law.

Some select external bodies process or may view information gathered on the website. For example, the Charity Commission, selected website developers, and Google Analytics. Moreover, the website is hosted by Amazon Web Services. All such parties to your information are carefully chosen and it is ensured that contracts contain relevant privacy terms. In many cases, a privacy impact assessment is used to mitigate risk.


Availability: we reserve the right to withdraw or amend the services we provide on the website without notice. St John’s will not be liable if for any reason the website is unavailable at any time or for any period.

Accuracy: the information provided on this website is for reference purposes only. We will not be liable for loss or damages arising directly or indirectly from the use of or reliance upon any information contained on this website.

Hyperlinks: We may offer hypertext links to other websites, which are likely to be provided by a third party. We have no control over their contents and do not accept responsibility for their use. Please also be aware their privacy policy and cookie use may differ from St John’s.

Jurisdiction: St John’s website is established in England and the English courts will have exclusive jurisdiction over any claim related to this website.

Changes to this notice

We regularly review our privacy statement for the website. This page was last updated on 22 December 2016.

How to contact us

If you would like further information about St John’s privacy policies you can write to:
St John’s Foundation
4/5 Chapel Court